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ISO 45001:2018 Occupational Health & Management System

What is ISO 45001:2018 Occupational Health & Safety Management System (OHSMS)?

ISO 45001 is an international standard that specifies requirements for an occupational health and safety (OH&S) management system published in March 2018. This new standard will effectively replace the existing BS OHSAS 18001. It is known as the “Occupational Health & Safety Management System.”

ISO 45001 Occupational Health & Safety Management System (OHSMS)

Part of the Management specifies requirements for an Occupational Health & Safety Management System. It provides a safe and healthy workplace by preventing work-related injury and ill-health. It introduces a risk-based approach & follows the high-level structure of other ISO standards, such as ISO 9001:2015 and ISO 14001:2015, which makes integrating these standards easier.

OHSMS Development: Background

During the Industrial Revolution, technological advances introduced and increased machinery and toxic materials in the workplace. As a result, Workers in factories faced previously unheard-of health and safety risks.

Health and Safety problems and hazards that workers face include the following:

  • Poor working conditions.
  • Exposure to toxic materials or chemicals.
  • Long Working hours.
  • Work-induced stress.
  • Excessive noise levels.
  • Risks to life, eye, and limb while working with machinery.

What is the goal of the ISO 45001 Standard?

This standard reduces occupational injuries and diseases, including promoting and protecting physical and mental health.

  • Every 15 seconds, a worker dies from an accident.
  • Every 15 second, 153 worker gets an injury.
  • Every year 2.3 million die.
  • 2.3 million people were killed by work accidents and disease.
  • 6,300 deaths per day (one every 15 seconds).
  • 317 million non-fatal work accidents.
  • 160 million people with an occupational disease.
  • 4% of world GDP = Work accidents and diseases.

ISO 45001 standard tells us

  • How to reduce risk?
  • How to prevent work-related injury?
  • How do we create better working conditions?

OHSAS 18001, Occupational Health and Safety Assessment Series (Officially BS OHSAS 18001), was a British Standard for occupational health and safety management systems.

BSI Canceled BS OHSAS 18001 to adopt ISO 45001 as BS ISO 45001. New Standard was published in March 2018 by the International Organization for Standardization.

The International Organization for Standardization is an international standard-setting body composed of various national standards organization representatives.

Hazard

  • A source with the potential to cause injury and ill-health.
  • Damaged to proper, damage to the workplace environment, or a combination of these.

Risk

The effect of Uncertainty

is measured in terms of the likelihood of an adverse event happening and its consequence.

15 Processes of 45001:2018

The list of 15 processes of 45001:2018 is as follows:

  • Consultation and Participation of workers.
  • Actions to address risks and opportunities.
  • Hazard Identification.
  • Assessment of OHSMS risks and other risks to the OHSMS management system.
  • Assessment of OHSMS opportunities and others for the OHSMS management system.
  • Determination of legal requirements and other requirements.
  • Communication.
  • Eliminating Hazards and reducing OHSMS risks.
  • Management of change.
  • Procurement.
  • Emergency preparedness and response.
  • Monitoring, measurement, analysis, and performance evaluation.
  • Evaluation of Compliance.
  • Internal Audit program.
  • Incident, Nonconformity, and corrective action.

What are the Benefits of ISO 45001:2018?

ISO 45001:2018 audit supports a variety of business avenues. For example, it helps diminish the risk to employees and other interested parties, improve an existing OHSMS management system, demonstrate persistence, and gain assurance.

Benefits of ISO 450012018

In Addition, RvA accredits TUV AUSTRIA to offer this accredited Certification to various industry sectors:

  • Minimize risks of downtime through accidents.
  • Demonstrate your commitments to legal obligations.
  • Cost-saving from the insurance premium.
  • Maintain compliance and legal requirements.
  • Create good working conditions.
  • Reduce accidents and illness.
  • Build a health and safety culture.
  • Demonstrate your commitment to corporate responsibility.
  • Improve your reputation.
  • Internationally recognized and acknowledged Standard.
  • Quickly weighed with existing management systems.
  • Skilled auditors who are trained for multiple systems.
  • Consistency in audit methodology.
  • Repetition of similar elements of each Standard is avoided.

TUV Austria is a recognized and highly respected worldwide organization renowned for its approach and service quality. The well-qualified auditors work with clients to guarantee the management systems are effectively maintained and continuously improved to meet customers’ growing expectations.

What is ISO 45001 Certification Process?

Step by Step certification process is as follows

  1. Management System Implementation.
  2. Internal Audit & Top Management Review.
  3. Certification Body Selection.
  4. Pre-Assessment Review (Optional).
  5. Stage 1 Audit.
  6. Stage 2 Audit.
  7. Follow-Up Audit.
  8. Registration Confirmation.

Difference between ISO 45001 and ISO 18001

  • OHSAS 18001 is being phased out, Replaced by ISO 45001- in 3 Years.
  • Having an Existing OHSAS Cert- Can Be of value in the transition.

ISO 45001 Differences

Those unique to ISO Management Systems:

  • Annex SL Organization.
  • Context of the organization.
  • Risks and opportunities.

Those unique to the topic and the Standard:

  • Top management/Worker participation.
  • Inclusion of health.
  • Expanded “Workplace” and “Worker.”
  • Others.

What are the requirements of ISO 45001?

The list of the requirements is as follows

  • Scope.
  • Normative Reference.
  • Terms and Definition.
  • Context of Organization.
  • Leadership and Worker Participation.
  • Planning.
  • Support.
  • Operations.
  • Performance Evaluation.
  • Improvement.

Context of Organization

  • Required to understand Organization and Context.
  1. The external issue can include relevant legislation.
  2. The internal issue can include resources, Knowledge, and Competence.
  3. Interested parties can include legal and regulatory authorities.
  • Understanding Organization and Context inform “Scope.”

Leadership and Worker Participation

Top Management has responsibilities requiring “Getting” safety and “Knowing.”

  • Aligning OHSMS with business objectives.
  1. Resources.
  2. Practice and proportionate rules.
  3. Improvement of OH&S culture.
  4. Clear roles and responsibilities- who will do what?
  5. Worker consultation and Participation.

Planning

Requirements for Planning informed by Risk and Context

  • Requires determination of legal requirements and other requirements.
  • To fulfill.
  1. Be Able to identify, evaluate, and keep up to date.
  2. Workers to know how to access.

Support

  • Documented Information.
  1. Keep Information necessary for effectiveness.
  2. Includes relevant legal and other requirements.

Operation

  • Operational Planning and Control.
  1. The process needed may include.
  2. Determination of compliance with L&0.
  • Controls for compliance with regulations.
  • Outsourcing – Organizations retain responsibility for risks and controls.

Requirements for Compliance

  • Safety Professionals- Simple “Compliance” vs. “Best Practices” and “Systems.”
  • Performance Evaluation.
  • Evaluation of Compliance.
  1. What to Comply with – determined by context and scope?
  2. Know levels of compliance and prioritize accordingly.
  3. Legal compliance is considered a minimum standard.

Requirements for Auditing

  • 1st,2nd, 3rd Party.
  • Internal Auditing.

Register (3rd Party) related reasons for Auditing

  1. Precertification/Readiness.
  2. Stage 1/ Stage 2 Certification.
  3. Surveillance.
  4. Recertification.
  • They will Evaluate: Do you have the systems to ensure compliance and conformance?
  • Unless Auditing is one’s profession,
  • Organizational Focus.
  • Will likely be on “Internal” Auditing programs.
  • Internal Auditing is the requirement for Certification.

ISO 19011 addresses Auditing of Management Systems

  1. Audit Programs.
  2. Audit Plans.
  3. Audit Scopes, Criteria, Timing.
  4. Internal Team Development.

Training Considerations

  1. Competence.
  2. Formal training on the requirements of the Standard.
  3. Training on registrar’s audits, reports, and processes.
  4. Training on auditing principles and practices.
  5. Training on company-specific auditor qualifications and company procedures.

Internal Auditing: What are you looking for?

  • Competence – To Regulatory & other.
  • Competence in management system:
  1. Are things happening like they are supposed to?
  2. Is the system effective?
  • Must know the requirements to audit against.

Improvement

Incident, Nonconformity, and Corrective action

  1. The idea is to learn and improve.
  2. Nonconformities include failure to apply a legal requirement.

Implementation Considerations

  • An organization must genuinely understand the requirements of the Standard- Whichever is chosen.
  • See Multi-Step Implementation Suggestions.
  • Analyze “Organizational Readiness” as well as “System Status.”
  1. Organizational Readiness Factors = Mindset, understanding, culture.
  2. System status factors = written and unwritten processes and essential tools.

Do You understand the context and Legal & other requirements?

  1. Software, knowledge tools on the market, consultant or self-developed.

Written, Not Written

  1. Activities, procedures, results.
  2. “Just buy my ready-made procedures?”
  3. Things to see in my writing. Things to see in action.
  • Well-defined internal auditing program and tools.

Registrar “Can” assess readiness.

  1. Typically, this is after you already think you’re “ready.”
  2. Consulting is distinct from Auditing.
  • Internally Driven gap analytics and system development normally come first.

Consultants and internal teams

  1. Internal teams – Training/Competence.

Can ISO 45001 Help to Improve Compliance?

Yes (And so can other OHSMS), By:

  • System approach- not sub-optimizing.
  • Defining key processes, understanding performance relationships “Better.”
  • Requiring integration with other processes.
  • Consistent with ISO QMS and EMS approaches.
  • Specifically requiring a process for identifying compliance obligations (incl. legal) and keeping current.
  • Specifically required to assess for, achieve and maintain compliance.
  • Third-Party and internal auditors are looking.
  • PDCA, risk-based system Framework.

Bottom Line: Risk-based approach likely brings issues to the “head” for evaluating and applying the best risk management and compliance practices.

Who Should Get ISO 45001 Standard? 

The ISO 45001:2018 specification applies to any organization that seeks to:

  • Establish an Occupational Health and Safety (OHSMS) Management System to curtail risk and Guarantee compliance with its OHSMS policy.
  • Demonstrate such compliance with the stakeholders.
  • Implement, maintain, and continually improve an OHSMS management system.
  • Make a self-determination and declaration of compliance with this OHSMS specification.
  • Seek Independent third-party Certification of Its OHSMS management system.

This Standard has been designed to help companies achieve the following:

  • Categorize workplace hazards and implement adequate quality controls to prevent them.
  • Prevent injury and ill-health among your workforce.
  • Reduce accidents.
  • Infuse safety is an integral part of the organization’s culture.
  • Evaluation of compliance with legislative requirements.
  • Identify areas of improvement and competency requirements.
  • Improve overall operational productivity.

What is the ISO 45001 Certification Cost in Pakistan?

It is impossible to come up with the cost without a detailed assessment. Cost also depends on many factors like:

  • Size of Organization.
  • Structure of Operations.
  • Maturity and Complexity of Existing health and safety systems.

The cost of this Certification in Pakistan is not much compared to its occupational health and safety benefits to organizations and the workforce.

In Addition, to ISO 45001: 2018 audits, TUV Austria also offers a range of complimentary services:

FAQ’s

What is ISO 45001?

ISO 45001 is an international standard that specifies requirements for occupational health and safety (OH&S) Management System published in MARCH 2018.

Why develop a new Standard?

  • Global Impact of Failure.
  • OHSAS 18001 – well used, but not an agreed international Standard.
  • Aligns with other management standards.

Is OHSAS 18001 Obsolete now?

Many standards and quality control protocols of OHSAS 18001 are still in the new ISO 45001 standard. So one can say that it has been upgraded.

Does ISO 45001 replace OHSAS 18001?

Yes, by March 2021, all companies having OHSAS 18001 should migrate to ISO 45001:2018.

What is the latest version of OHSAS 18001?

ISO 45001:2018 is the new occupational health and safety standard.

What is the difference between ISO 14001 and OHSAS 18001?

ISO 14001 is an environmental management certification designed to monitor an organization’s effects on the external environment. In contrast, OHSAS 18001 focuses on an organization’s Health and safety standards to prevent accidents and promote a safe working environment.

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